System Strategy AI —
Growth Through Automation

Sleek AI automations for businesses :
Save time & focus on your core skills,
reduce human errors
— scale revenue.

We design and implement simple, high‑ROI automations that remove repetitive work and unlock growth.

Whether it’s qualifying and routing new leads, syncing data between your tools, or generating and tracking invoices automatically —
we eliminate repetitive admin work so you never lose a hot prospect, misalign your data, or miss a payment again.

    Our Process

                            We focus on small, high‑impact automations you can deploy quickly.



Here are our three most in-demand automations, delivered in 1–2 weeks :



   — 1. DealFlow Intelligence — Smart pipeline scoring & follow‑up —Automatically scores your deals, leads, or candidates based on your own criteria, tracks days since last contact, and raises smart alerts when an opportunity is silently dying.Generates suggested follow‑up emails so your team never has to start from a blank page again.

   — 2. SmartScore Recruiting — Candidate screening in Google Sheets —Centralizes incoming candidates in a single sheet, uses AI to score them against your role requirements, and highlights the top profiles first. Cuts down manual CV screening time by 50–70% while keeping full human control over the final decision.

   — 3. ReportPro Recruiting — Automated performance & client reports —Turns raw recruitment data (spreadsheets, ATS exports) into clear, client‑ready reports and dashboards. Automatically updates key metrics, builds summaries in natural language, and prepares on‑brand status reports you can send in a few clicks.

🧭 1. AUDIT OFFER — AUTOMATION STRATEGY & ANALYSIS


🔍 Purpose of the AuditTo identify the highest-impact automation opportunities in your business, map key processes, estimate ROI, and deliver a clear, actionable specification for your first high-value automation (Minimum Viable Automation, MVA).


🎯 Who is this for?Small and medium businesses that want to:Save time on repetitive tasks,
Reduce human errors,
Improve operational efficiency,
But don’t know where to start or how to prioritize.


✅ Expected Outcomes (Deliverables)Prioritized list of 2 to 6 automation opportunities with estimated time saved per month and potential ROI.
Process maps for key workflows showing current steps, pain points, and proposed automated flows.
MVA Specification: functional requirements, data mappings, integration points, user stories, acceptance criteria, and test cases.
Tools and data audit: analysis of existing systems, integration complexity, and recommended tech stack.
ROI estimation: simple model quantifying potential time and cost savings.
Executive summary (1 page) plus technical appendix (2–3 pages) for internal decision-making.


📦 Concrete Deliverables1-page Executive Summary (PDF)
3 process maps (PNG/SVG)
MVA Specification (Markdown / Notion)
ROI estimation spreadsheet
Tools & integration matrix (spreadsheet)
Technical appendix (PDF)


⏱ Typical TimelineOpportunity Audit: 3 business days — remote review + 1 interview → 1-pager + MVA spec.
Deep Audit: 7 business days — 2 interviews, data review, process maps, ROI estimation.


💰 Pricing GuideOpportunity Audit: €330–€660
Deep Audit: €1,000–€2,000


🧩 Audit ProcessKickoff (30–60 min): goals, KPIs, current systems, pain points.
Data & access checklist: exports, screenshots, or read-only access.
Rapid process mapping: capture flows for 3 candidate processes.
Feasibility & effort analysis: integration points, data quality, user steps.
ROI estimation: conservative time saved, error reduction, monetary gain.
Delivery: presentation session (30–45 min) + documents.


👥 Client Inputs Required1–2 people available for interviews (30–60 min)
Samples: 20–100 items (CVs, invoices, tickets, etc.)
Basic business data: average hourly cost / team size


✅ Acceptance CriteriaDeliverables provided on time
MVA specification is technically feasible
Client clearly understands expected benefits


🔄 Next Step: Move to BuildAfter the Audit, clients can:
Implement the MVA themselves,
Order the Build for professional implementation,
Or subscribe to Run if automation is already live.

⚙️ 2. BUILD OFFER — AUTOMATION IMPLEMENTATION


🛠️ Purpose of BuildTo turn the MVA Specification from the Audit into a fully functional, tested, documented, and deployed automation.


🎯 Who is this for?Businesses that have validated an opportunity through Audit and want to quickly and effectively automate a key process.


✅ Expected Outcomes (Deliverables)Automation deployed in production (workflow, script, integration).
Test suite (unit, integration, user acceptance testing).
User and admin documentation (README, guides).
Basic monitoring setup (alerts, logs).
Post-launch support (14 days) for fixes and tuning.
Optional user training session.


📦 Concrete DeliverablesProduction automation
Source files or workflow export (Zapier/Make/Node/etc.)
README / User guide (PDF)
Acceptance test report
Monitoring and alert configuration
Handover checklist


⏱ Typical TimelineMVA Build: 1 week (8–20 hours)
Standard Build: 2–3 weeks (30–80 hours)
Complex Build: 3+ weeks (80+ hours)


💰 Pricing GuideMVA Build: €1,500–€2,000
Standard Build: €3,000–€6,000
Complex Build: Custom quote — depending on the amount of money saved thanks to the automation.


🧩 Build ProcessKickoff: validate MVA spec, access, timeline.
Sandbox setup: development and test environment.
Detailed design: data mappings, prompts, error handling, tests.
Development: integrations, scripts, workflows.
Testing: automated and manual.
User Acceptance Testing (UAT): client tests, fixes.
Production deployment: switch over, backups, monitoring.
Handover & training: documentation and user session.
Post-launch support: 14 days of free fixes and tuning.


👥 Client Inputs RequiredValidated MVA specification
System access, API keys, test accounts
Sample data
UAT contact person


✅ Acceptance CriteriaAutomation fully functional in production
Acceptance tests passed
Documentation delivered
Training completed


🔄 Next Step: Move to RunAfter deployment, subscribing to Run is recommended to ensure stability, monitoring, and continuous improvement.

🔄 3. RUN OFFER — SUPPORT & CONTINUOUS IMPROVEMENT


🛡️ Purpose of RunTo keep your automations running reliably in production, monitor performance, fix issues quickly, and continuously improve.


🎯 Who is this for?Businesses with live automations who want to:Ensure smooth operation,
Respond rapidly to incidents,
Optimize performance,
Free their teams from maintenance tasks.


✅ Expected Outcomes (Deliverables)Active monitoring with configured alerts.
Monthly health reports (performance, incidents, ROI).
Responsive incident support.
Ongoing small improvements (tuning, adjustments).
Backlog management and optimization roadmap.


📦 Concrete DeliverablesHealth dashboard (Looker Studio / Sheet / Notion)
Alert configuration (email/Slack)
Monthly report (PDF/Notion)
Changelog of updates
Dedicated support channel


⏱ CommitmentMonthly retainer, flexible renewal


💰 Pricing GuideBasic Run: €250-500/month
Growth Run: €1,200-1,600/month (+ incremental improvements)
Complex Run: Custom (€1,600+/month)


🧩 Run ProcessOnboarding: review production setup, access, contacts.
Monitoring & alerting: initial configuration.
Daily/weekly checks: job status verification.
Incident management: triage, hotfix, rollback.
Monthly reporting: KPIs, incidents, improvements.
Backlog & roadmap: collect, prioritize, plan.
Quarterly optimization: architecture review, scaling, impact measurement.


👥 Client Inputs RequiredAlert channel (email/Slack)
Read-only log access
Incident contact person
Retainer agreement


✅ Acceptance CriteriaMonitoring active and alerts triggered as agreed
SLA response times met
Monthly reports delivered
Client satisfied with support


🔄 Next Step: Scale UpUpgrade to Growth or Complex Run for faster SLAs and dedicated hours
Add KPI dashboards
Rebuild or refactor for higher scale if needed

DealFlow IntelligenceSmart scoring, risk alerts & follow‑up for your pipeline.


Turn your deal / lead / candidate spreadsheet into an AI‑powered copilot that tells you what to work on today, and which opportunities are silently dying.Typical situations we see:• Your team tracks deals, leads, or candidates in a CRM + spreadsheets + emails.
• Important opportunities "go cold" simply because nobody had time to follow up.
• Analysts / recruiters spend hours manually prioritizing who to call or email next.
• Partners / managers don't have a clear, daily view of what really matters in the pipeline.
• Reporting and follow‑up decisions depend on gut feeling, not on a structured view of risk & opportunity.


Result:
Deals slip away quietly, time is wasted on low‑value opportunities, and pipeline reviews become long meetings with little action.




Before DealFlow Intelligence


• Static pipeline views (lists, Kanban) with no smart prioritization.
• No system to detect risky silence (no contact for 10–20 days on key opportunities).
• Each follow‑up email is written from scratch, or not written at all.
• Managers ask "Can you send me an updated list of top priorities this week?"
• The team feels always behind.


After DealFlow Intelligence


• Each opportunity (deal, lead, candidate) gets a 0–100 AI score based on your own criteria.
• Days since last interaction are tracked automatically, with high‑priority alerts when something falls through the cracks.
• The system generates suggested follow‑up emails you can tweak and send in seconds.
• You can see at a glance:
— Top opportunities by score
— Which ones are at risk (high score + long inactivity)
• The pipeline becomes a living radar: it tells you where to focus first.




Key Features (v1)


— AI Scoring Engine —
Custom scoring per opportunity (deal / lead / candidate). Uses your business criteria (experience, fit, budget, stage, etc.). Transparent reasoning: each score comes with a short explanation.


— Inactivity Tracking & Smart Alerts —
Automatically calculates days since last contact. Creates "Inactivity" alerts when thresholds are exceeded (e.g. 7, 14, 21 days). Classifies alerts by priority so your team can focus on what's urgent.


— AI‑Generated Follow‑Up Emails
For each alert, proposes a short, contextual follow‑up email. Adapts to type (deal vs candidate vs lead), stage and notes. Saves time and keeps tone consistent across the team.




Offer & Pricing


— DealFlow Starter (Audit + Build) —


What you get:
• 1x Deal Ops / Pipeline Audit focused on one pipeline (deals, leads, or candidates).
• Configuration of scoring criteria & thresholds.
• Implementation of the Google Sheets‑based DealFlow Intelligence v1:
— AI scoring for each opportunity
— Inactivity tracking
— Alert table
— Follow‑up email suggestions
• 1x handover session (60–90 minutes) with your team.


Timeline: 1–2 weeks from kickoff.


Investment: €1,500 – €2,500 one‑time
Optional Run support (monitoring & improvements) from €250/month.


— DealFlow Pro (Custom Integration) —


Deeper integration with your CRM, ATS, Slack alerts, daily briefings, etc.


Investment: From €3,000+ build + Run retainer for continuous optimization.




Want to see it on your own pipeline?


Book a short call and we'll walk through how DealFlow Intelligence would look on your current spreadsheet or CRM export — including a first draft of the scoring and alert rules.